Green Commute Initiative Ltd collects and processes data supplied by customers in order to create the contracts between itself and its customers and its customers and their employer. The data processed is that supplied by the customer for the purposes of the Green Commute Initiative and those customers are a party to the contract the data refers to.
Only data necessary for the preparation of the contracts is requested and processed. In addition to the preparation of contracts the data may be used to contact customers in the event of a safety recall or warning concerning the equipment supplied.
The data is kept only for the period of the contract and for any additional period it may be required to enable the customer to take advantage of any extended loan period. When any relevant agreement with the customer ceases the data is securely destroyed.
Data is only passed to the customer’s employer and the supplier of the equipment to allow the contracts between the customer and their employer to be fulfilled and the supplier to provide the goods under the contracts with Green Commute Initiative Ltd.
Data and backup copies are securely stored electronically. Where a subcontractor or an external supplier is used Green Commute Initiative Ltd ensures such suppliers have suitable safeguards and policies in place.
Data is not sent outside of the UK unless it is in encrypted format such as a cloud data service. In such cases the cloud data services used will always have suitable policies and protections in place.
Customers have the right to request copies of data held and to correct or update such data.
Queries should be directed to data@GreencommuteInitiative.uk